New York State Annual Reports

Completing Your Report:

Every chartered public library is required to file a NYS Annual Report of the library’s activities and finances.

Helpful Documents:

2025 Annual Report information coming soon!

• 2024 Annual Report Introduction & Tips 
• 2024 Annual Report Outline of Major Changes  
• 2024 Annual Report  – Blank copy for personal use only, electronic submission required.
• 2024 Annual Report Instructions – Official line-by-line instructions from NYS DLD.
• 2024 Financials Line Item Guide  – a quick reference guide to what goes on each line.
• Switching QuickBooks from Accrual to Cash Basis
• How to count your wireless users if you have a Meraki Security Appliance

Helpful Data for Your Report:

• 2024 ILL for Member Libraries – For questions 4.16 and 4.17.
• 2024 Electronic Use Statistics – For questions 5.19-5.21.
• 2024 Service Connections and Bandwidth  – For section 9, questions 28-31. Also lists whether your library participates in E-Rate (questions 4.18-4.20).

Assistance and Troubleshooting:

General Questions: Please contact Jenny Shonk at jshonk@flls.org or 607-319-5613.

Presenting your Annual Report to the Community:

Every library should use their annual report statistics to their advantage, no matter how large or small you are! An annual report to the community allows you to promote and publicize the library’s accomplishments and to furnish accountability to your funding base.

As of January 1, 2021, all public and association libraries must provide “a board-approved written annual report to the community on the library’s progress in meeting its mission, goals and objectives, as outlined in the library’s long-range plan of service.” – NYS Minimum Standard #3

• NYSL Helpful Information for Meeting Minimum Public Library Standards
• Library Value Calculator
• Percent Calculator and Percentage Change Calculator
• Photo Release Form (needed for images showing faces)