Job Opportunities

Jobs Available at FLLS

Shelving Page

Posted February 8, 2024.

Part time, Covered by Bargaining Unit

Summary: Responsible for processing materials returned by member libraries in the delivery

Responsibilities:

  • Unpack delivery bags and sort materials for distribution to different departments and member libraries
  • Sort, check-in, and shelve FLLS materials as needed
  • Check-in correctional facilities items
  • Run request manager and fill requests when needed
  • Assist with projects when assigned
  • Maintain the general appearance of the shelving area
  • May substitute for ILL clerk

Knowledge and Experience:

  • Accurate sorting skills and attention to detail
  • Familiarity with Dewey Decimal classification
  • Ability to work independently
  • Good interpersonal skills
  • Good organizational skills
  • Comfortable with computers
  • Familiarity with public libraries

Requirements:

  • Involves some moderate lifting (50 pounds) of books and boxes or bags of books

Reports to: Technical Services Librarian

Hours: Part-time (10 hours per week) Monday — Friday between the hours of 2:00 – 4:00 PM

Salary:  $19.29/hour for first three months, $19.79 thereafter.

To apply:  Please send resume and three professional references to Sarah Glogowski at sglogowski@flls.org

Application review will begin after February 22, 2024.

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Computer Network Services Manager

Re-posted January 24, 2024.

The Finger Lakes Library System (FLLS) is accepting applications for the position of Computer Network Services Manager. FLLS seeks a dynamic and innovative candidate with a passion for helping FLLS staff and the 33 libraries in our system with our library catalog and technology needs.

Position Overview

The Computer Network Services Manager is responsible for overseeing all functions of the Integrated Library System (ILS) hardware/software, network infrastructure and System servers and computers.  The position includes assisting FLLS staff and our 33 member libraries. Having the ability to work with users that have a wide range of IT skills is paramount.

Essential Duties and Responsibilities:

  • Manages technology support for all the member libraries, which includes: staff & public computer equipment purchases, configuration, installation, troubleshooting and repair; network design, configuration, troubleshooting and repair, including wireless networks and Internet connectivity; install, configure, and troubleshoot PC Management software; provide training on staff and public computers and software.
  • Provides guidance to the Executive Director on IT systems and services.
  • Manages the FLLS’s Integrated Library System, including but not limited to preparation and execution of backups of the ILS database, designing ILS reports, performing routine maintenance on the hardware and software as required, troubleshooting to resolve hardware and software problems as soon as possible, promptly arrange for ILS upgrades and any necessary maintenance of hardware and software.
  • Researches and recommends the purchase of equipment and services necessary to maintain and improve the functions of the ILS.
  • Communicate and implement changes and enhancements to the ILS.
  • Serves as the official liaison with the ILS and technology vendors.
  • Provides ILS training to member libraries and system staff.
  • Attends the Fingerlakes Automated Library Consortium (FALCONS) and promotes member library participation.
  • Develops and manages the IT budget in coordination with the Executive Director.
  • Coordinates the library system’s e-rate program.
  • Plans and implements special projects and services as required.
  • Takes advantage of professional development opportunities as they arise.
  • Travels in the System’s five county area as required.

Other Skills and Abilities:

  • Knowledge of Windows operating system, applications, and utilities.
  • Knowledge of information and telecommunication technologies, local/wide area networks, Internet, PC based applications, PC security.
  • Demonstrated knowledge and experience with web-based resources.
  • Strong interpersonal and communication skills.
  • Ability to communicate successfully with audiences, board members and library staff.
  • Ability to work with users that have a wide range of IT skills.
  • Ability to train others in one-on-one or group situations.
  • Ability to lift up to 50 pounds.
  • Ability to install wiring in ceilings and/or basements.

Education and/or Experience:

  • M.L.S. or M.L.I.S. from an ALA – accredited school may be considered, or a Bachelor’s degree in Computer Science or related field.
  • Experience in libraries and with library automation systems desired.
  • Valid New York State Driver’s License

Salary, Benefits and Hours

$68,000 – $75,000 dependent upon qualifications. New York State Retirement, health insurance, and a competitive benefits package included. The position is 35 hours per week, mainly onsite. Not a remote position. Some weekend and evening hours may be required. This position requires on-call service via a company provided cell phone.  Reports to Executive Director.

How to Apply

Please email a cover letter, resume and the names and contact information of three professional references in .pdf format to Sarah Glogowski, Executive Director, Finger Lakes Library System, at sglogowski@flls.org. Please state “Computer Network Services Manager Application” in your subject line. All applications will be acknowledged by return email. Applications received by Friday, February 9, 2024 will receive first consideration.

About FLLS and Ithaca

The Finger Lakes Library System is a New York State chartered, cooperative public library system serving 33 mostly small and rural public libraries. The system’s mission is to stimulate, coordinate, and strengthen library and information services in Cayuga, Cortland, Seneca, Tioga, and Tompkins Counties, through leadership, education, resource sharing, technology support, advocacy, and a wide variety of consulting and support services for our member libraries. FLLS currently has 12 staff members in our own building, which we completely renovated, expanded and moved into in January 2015.

FLLS is located in Ithaca, NY, a unique, small city in central NY known for its beautiful waterfalls, natural trails, numerous artistic and cultural events and venues, restaurants and shopping opportunities, Cornell University, Ithaca College, and proximity to over 100 area wineries and vineyards. Ithaca is consistently ranked as one of the best college towns to live in.  A full list of awards and mentions can be found at Visit Ithaca

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Jobs Available at Member Libraries & Affiliates

Tompkins County Public Library

Posted February 20, 2023

Business Manager

The Tompkins County Public Library (TCPL) is seeking qualified, inclusive, and collaborative candidates for our Library Business Manager role. The Business Manager position is a provisional, full-time, 35 hour-per-week position, and is part of the Tompkins County Civil Service system. TCPL has 43 FTE and is in downtown Ithaca, NY.

Successful candidates enjoy working with diverse people to serve a diverse public that includes urban and rural constituents. The Business Manager is a senior administrative position that is responsible for the supervision and coordination of the fiscal, human resources, and other operational functions of the Library. Currently, the position is responsible for supervising the principal account clerk and providing guidance, support, and direct coaching. The Business Manager
is a contributing member of the Library Leadership Team, helping to support the mission, vision, and goals of the Library by providing insight and guidance from a financial and human resources perspective. Staff rely on the Business Manager for guidance, critical benefit information, and consider them an essential leader. Proven organizational, communication, listening, and teamwork skills are necessary for success. While this position is fiscal in nature, successful candidates
understand that people are the job.

The Library Business Manager guides the various aspects of the budget cycle of the Library. TCPL receives funding from Tompkins County, the City of Ithaca, and the Town of Ithaca, each with their own budget processes. TCPL also has two fundraising support organizations – the TCPL Foundation and the Friends of the Tompkins County Public Library – and the Library receives collection funding annually from both groups. The budget cycle begins in the Spring and budgets are generally adopted in November. The Business Manager also coordinates the annual Library audit and works closely with auditors and staff to ensure the audit is completed on time. The position is directly supervised by the Library Director and works closely with the Director, Administrative Manager, Board Treasurer,
Foundation Executive Director, and Friends Board. Sustainable and relevant library service to the community relies on the cooperation, communication,
and camaraderie of staff, Trustees, the Foundation, and Friends in partnership with the County, City, and Town.

The Library Business Manager position requires evening hours for attendance at various meetings and other related events.

The salary range for the position is $70,000 to $85,000.

Hiring Timeline:

▪ February 26, 2024 – Deadline for first round of consideration
▪ March 7-13, 2024 – First round of interviews
▪ March 18-22, 2024 – Final interviews
▪ April 8, 2024 – Potential start date
The position is open until filled.

Tompkins County Civil Service: the Library Business Manager is a provisional appointment. A provisional appointment is a non-permanent appointment pending examination and permanent appointment to a competitive class position. For a permanent appointment, a reachable score on the Business Manager Civil Service exam is required.

For additional information about the Tompkins County Civil Service, and to apply for this position, go to https://www.tompkinscivilservice.org/civilservice/apply/8381

Full Job Description:

LIBRARY BUSINESS MANAGER
TOMPKINS COUNTY

Department Tompkins County Public Library Classification Competitive
Labor Grade 14 Approved TCPL Board Action, June 2008 Revised 9/16, 11/23 By AF, Commissioner of Personnel, TCPL

MINIMUM QUALIFICATIONS:

a) Graduation from a regionally accredited or New York State registered four-year college or university with a bachelor’s degree in accounting, business administration, or a related field AND four years of full-time paid (or the equivalent part-time and/or volunteer) experience in an office management or
senior level account clerical position; OR

b) Graduation from a regionally accredited or New York State registered two-year college with an Associates Degree, or 60 college credit hours, with a focus in accounting, business administration, or a related field AND six years of full-time paid (or the equivalent part-time and/or volunteer) experience in an office management or senior level account clerical position; OR

c) Any combination of training and experience equal to or greater than that described in (a) and (b) above.

DISTINGUISHING FEATURES OF THE CLASS:

This is a senior administrative position involving independent responsibility for the supervision and coordination of the fiscal, human resources and operational functions of a central library. The position is responsible for budget formulation analysis, tracking, fiscal management, human resources and benefit administration, statistical reports and record keeping. The nature of the work also requires the confidential handling of sensitive labor relations information. Work is performed in accordance with policies and objectives directed and outlined by the Library Director, with high autonomy and significant independent judgment. The incumbent works under the general direction of the Library Director and participates in financial strategic planning for the organization. The position acts as a liaison with a variety of other departments and agencies and supervises the Principal Account Clerk and any staff assigned to the Business office. This position provides budget orientation for Board of Trustees and staff as well as provides new staff orientation. The incumbent will perform all related duties as required.

TYPICAL WORK ACTIVITIES:

  • Responsible for the timely, accurate recording and reporting of all financial transactions for the Library, including payroll, cash receipts, cash disbursements, and investments.
  • Develops, Administers, and Assesses policies and procedures related to budget, financial operations, personnel and benefit administration;
  • Serves as a member of the Library Board Finance & Personnel Committee;
  • Prepares budgets, related fiscal analysis, and materials needed for board resolutions and budget adjustments;
  • Ensures the implementation and maintenance of necessary financial controls;
  • Supports labor negotiations through research, preparing impact projections, or suggesting modifications to labor contracts; serves on the management negotiating team and participates in labor management meetings;
  • Responsible for the effective implementation of union contracts, federal and state laws, and civil service rules to situational human resource issues;
    Serves as liaison with County Department of Human Resources; Responsible for compliance with Civil Service requirements and procedures.
  • Responsible for Orienting new employees to library compensation and benefit programs;
  • Works with Library staff to facilitate filling position vacancies;
  • Serves as a member of the Library leadership team;
  • Responsible for all required reporting for the payroll and human resources functions of the Library;
  • Fixed assets: maintain current list of assets in compliance with capital assets policy and GASB;
  • Responsible for benefit program administration and related staff support and training;
  • Maintains and reconciles all general ledger accounts and prepares journal entries as necessary;
  • Revises, systemizes, and installs account keeping methods and procedures and adjusts accounting software accordingly;
  • Analyze and prepare projections and reports for Director and trustees as requested; produces monthly financial statement for the Library Board of Trustees;
  • Monitors and plans cash flow, investments, and necessary transfers;
  • Monitors contracts and service agreements, initiates proposals for changes;
  • Directs or prepares the compilation and analysis of a variety of complex financial and statistical records, reports and projections including State annual report and library organization surveys and other governmental reporting;
  • Prepares annual audit records and consults with independent auditors;
  • Maintains archived accounting and payroll records;
  • May provide notary public services for employees and general public;
  • Participates in organization committees, task forces and service initiatives.
  • Other related duties as assigned/required.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

  • Thorough knowledge of current principles and practices of business administration, accounting and budgeting including fund accounting, and payroll and benefits administration;.
  • Thorough knowledge of policies, procedures, negotiated provisions and legal requirements in all benefit areas;
  • Thorough knowledge of personnel procedures to allow correct interpretation and application of benefit areas of negotiated union contracts;
  • Good knowledge of the organization’s mission, policies, and operating procedures; Good knowledge of the laws and regulations pertaining to the organization;
  • Working knowledge of statistical techniques, report preparation, budget preparation and expenditure control;
  • Ability to prioritize multiple and conflicting priorities and meet deadlines;
  • Ability to plan and supervise the work of others;
  • Ability to communicate effectively and correctly both orally and in writing;
  • Ability to independently handle routine administrative details;
  • Ability to relate well and develop working relationships with employees in all departments and board members;
  • Ability to develop working relationships with vendors, service providers, and county departments;
  • Ability to anticipate the human resource and business administration needs of the library board of trustees;
  • Ability to make complex arithmetic computations involving fractions, decimals, and percentages accurately;
  • Ability to perform close, detailed work involving considerable visual effort and concentration;
  • Integrity and good judgment in solving complex account keeping, benefits administration or payroll issues;
  • Skill or ability to operate an alphanumeric typewriter, word processor or personal computer keyboard with considerable precision and at an acceptable rate of speed;
  • Skill or ability to work with spreadsheet, database, word processing programs;
  • The employee’s physical and mental condition shall be commensurate with the demands of the position, either with or without reasonable accommodations.

PHYSICAL, MENTAL, AND ENVIRONMENTAL DEMANDS:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to keyboard, handle, or feel objects, manipulate tools, or controls, and reach with hands and arms.
The employee is required to see, walk, talk and hear. The employee must occasionally lift and/or move up to 10 pounds. Due to extensive computer usage, the job requires considerable visual effort. Vision abilities required by this job include close vision and the ability to adjust focus to a mid-range. Office machines and software requires considerable precision, manual dexterity, knowledge and skill. The employee’s physical and mental condition shall be commensurate with
demands of the position, either with or without reasonable accommodation. Psychological demands are moderate for this position. Considerable interpersonal skills are necessary in order to create connections, obtain buy-in, cooperation and facilitate employment placements. Internal contacts will be with department heads and hiring managers throughout the organization and will require professional collaboration on overlapping projects, issues and efforts to diversify the organization. External contacts are with professional associates, liaisons, community groups and involve the development of professional networks and the successful implementation of diversity strategies. The work environment has minimal exposure to disagreeable conditions. The incumbent will perform all related duties as required.

Tompkins County Civil Service: the Library Business Manager is a provisional appointment. A provisional appointment is a non-permanent appointment pending examination and permanent appointment to a competitive class position. For a permanent appointment, a reachable score on the Business Manager Civil Service exam is required.

For additional information about the Tompkins County Civil Service, and to apply for this position, go to https://www.tompkinscivilservice.org/civilservice/apply/8381

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Aurora Free Library

Library Assistant Job Posting

The Aurora Free Library is seeking a creative, dynamic, flexible part-time employee to join our team.  The candidate will work at the circulation desk, help in the selection of materials and assist in programming. The individual will be an organized, creative, and detail-oriented person who will help assess community interests and select materials and devise and administer programs based on those findings. 

Primary responsibilities:

  • Provide a full range of library services to patrons including assisting with registering patrons for library cards, material selection, on-line catalog services, interlibrary loan, reference and downloadable training
  • Assist in collection development including acquisitions, cataloguing, and weeding
  • Work with the Director to design, implement, promote, and assess programming, including the summer reading program
  • Work with the Director to maintain and expand the library’s social media presence  
  • Plan and conduct weekly visits from local school

Requirements:

  • Excellent communication and customer service skills
  • Ability to work independently and as part of a team
  • Computer proficiency and ability to create publications
  • Ability to author and navigate social media and online platforms
  • Knowledge of Southern Cayuga Community
  • Experience working with youth preferred
  • Ability to lift up to 30 pounds, bend, squat and stretch above head on a regular basis

Schedule:

  • Position will begin around March 1st
  • Position is 15-20 hours a week, including some evenings and Saturdays

Compensation: 

Dependent on experience and qualifications

Please send letter of interest, resume and contact information for 3 references to:

Sandra Groth, Library Director at aurorafreelibrarycny@gmail.com  

Review of applications will begin immediately.                                                                     1/19/2024

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