Sample Policies


Please check back here periodically as we add new templates for policies. Visit the Library Trustees Association of New York State’s website for samples of approved policies from libraries throughout New York State.

Non-Profit Revitalization Act of 2013

The following requirements became effective on July 1, 2014:

Conflict of Interest Policy

Applies to: 

  • association libraries
  • public libraries
  • public library systems
  • reference and research library resources systems


Apples to only those above libraries and system that meet BOTH of the following requirements:

  • have 20 or more employees AND
  • in the prior fiscal year had annual revenue in excess of one million dollars.

It is recommended by the New York State Department of Library Development that boards adopt the following standard ALA policies:

Boards and directors should develop policies which cover:

Personnel policies, at a minimum, should cover the following items:

  • Benefits
  • Equal Employment Opportunity
  • Personnel Procedures (e.g., Grievance, evaluation, promotion, retirement, etc.)
  • Salaries, Position, Classification
  • Schedules, Hours
  • Staff Development, Continuing Education
  • Vacation and Leave

Visit the State Library’s Website for more information on minimum standards for NYS Libraries.