Job Opportunities

Jobs Available at FLLS

The Finger Lakes Library System has an opening for a full – time Business Manager position.

Application deadline is September 23, 2016.

Job Summary

The Finger Lakes Library System (FLLS) seeks a Business Manager who can provide leadership and oversight on financial compliance.  The Business Manager is a key member of the Administrative Team and will operate under the supervision of the Director.  The Business Manager is responsible for formulating and tracking the FLLS financial budget and policies, its accounting practices, the maintenance of its records, and the preparation of financial reports, including monthly and annual financial statements for the Director and for the FLLS Board of Trustees.  The Business Manager will manage the organization’s relationships with our independent auditors including the treasurer, banks, insurance providers and legal counsel.  The position involves supervision over accounting, records retention, insurance, grants, cash flow and budgeting processes for FLLS, and some knowledge in human resources.

Summary of essential job functions

  • Develops, analyzes and interprets accounting information in order to appraise operating results, performance against budget and other matters bearing on the fiscal soundness and operating effectiveness of FLLS
  • Maintains the FLLS system of accounts and keeps books and records on all transactions and assets
  • Assists the Executive Director with the coordination and preparation of the budget and financial forecasts
  • Furnishes monthly reports, revises and updates reports for efficiency, and furnishes external reports as necessary
  • Reviews gifts and grants received by FLLS to insure proper accounting and reporting
  • Evaluates and recommends insurance coverage in conjunction with the HR Administrator
  • Administers benefit programs such as disability, health insurance, flexible benefits, workers’ compensation, and unemployment. Reconcile balances and file reports as required. Arrange for representative consult with program managers as issues arise
  • Acts as backup to HR Administrator for payroll processing and insurance processing
  • Maintains the banking relationship and controls over cash and the treasury function
  • Is responsible for providing effective financial controls for FLLS
  • Works with member libraries on application for e-Rate discounts and prepares FLLS’ application
  • Arranges and schedules an annual audit of financial statements including all related Board interaction and oversight, including 990
  • Assists member library personnel in resolving financial issues and verification of annual reports to include routine field visitation and consultation with directors and financially responsible parties
  • Works cooperatively with system personnel to coordinate activities including purchasing, allocating grant funds, and relevant financial policies and procedures
  • Participates as an active member of the FLLS Board Finance Committee
  • Other duties as assigned

 Qualifications 

  • A minimum of five years of senior-level financial operations experience, with thorough knowledge of accounting principles, practices and applications
  • Thorough knowledge of budget preparation and analysis techniques
  • Thorough knowledge of banking and insurance practices
  • Skilled in establishing cooperative working relations with outside agencies
  • Excellent computer skills including Microsoft Excel and Word
  • Excellent written and verbal communication skills; ability to communicate financial reports effectively and clearly to a broad range of individuals
  • Demonstrated experience using QuickBooks
  • BA/BS degree in accounting or equivalent experience

Benefits and Compensation

  • 35-hour work week (M – F) with some evenings required for Board meetings
  • New York State Retirement
  • Generous paid time off package
  • Continuing education opportunities
  • $48,000+ based on experience

Please submit a resume and references to Kristi Downham  at kdownham@flls.org

Jobs Available at Member Libraries & Affiliates

The Waterloo Library and Historical Society is looking for a part – time Graphics and Social Media Library Clerk.

JOB DESCRIPTION non-exempt

Job Title: Graphics and Social Media Library Clerk

Hours:  15 hours per week

Statement of the Job:

Employee is expected to update and maintain multiple forms of online and print media in order to inform the community on current programs and events. The employee will also

perform duties using databases associated with the everyday operations of a library. General patron and customer service skills are required.  Reports to the Library Director.

Graphic and Media Responsibilities:

  • Update and Maintain
    • Website
    • Multiple forms of Social Media
      • Facebook
      • Pinterest
      • Instagram
      • Twitter
    • Online Calendar
  • Create Flyers, Print Calendars and Publicity Materials

General Tasks:

  • Sorts and shelves library materials
  • Maintains library files and patron records
  • Provides routine information and assistance to community users
  • Maintains neat and tidy appearance of Library collection by weeding and shifting material as directed by the Director
  • Operates standard library equipment
  • Physically locates library materials within the collection

Performs other duties at the discretion of the Director.

Flexible hours between these days and times Mon-Tues 10-7 Thu-Fri 10-5 and every other Saturday 10-1

Applications are available at the Waterloo Library

Contact:

Brandi Rozelle

Library Director

31 East Williams St

Waterloo NY, 13165

315-539-3313

waterloolib@gmail.com

 

The Marcellus Free Library has a full – time Library Director position open.

LIBRARY DIRECTOR – MARCELLUS FREE LIBRARY (MARCELLUS, NY)

DESCRIPTION:  The Marcellus Free Library Board of Trustees seeks a full time Library Director, who is an exceptional leader and who demonstrates commitment to the public library’s excellent service to the local community.

With a dedicated staff of 19 full and part time employees, volunteers, and an active Friends group, the Marcellus Free Library serves about 6,000 residents of Marcellus, NY, as well as the surrounding area, circulating 140,000+ items annually.  Marcellus Free Library is part of the Onondaga County Public Library System (OCPL).  Marcellus is located in central New York, about 20 miles from Syracuse. Additional information may be found at www.mflib.org

RESPONSIBILITIES:  The successful candidate will have the skill and experience to plan and implement new services and programs, to foster community support, and to share a vision for the library. The Director reports to the Board of Trustees.  Primary responsibilities of this position include:

  • Having overall responsibility for administrative duties, including personnel, budgeting, collection management, facilities management, information services, marketing, programming, and planning, in accordance with policies developed by the Board of Trustees.
  • Establishing and maintaining effective working relationships with patrons, schools, businesses, municipal entities, and community groups in the service area, representing the library and its objectives and activities.
  • Selecting, training, supervising, and motivating library staff to enable the provision of effective library service to patrons and to the greater community.
  • Advising the Board in library matters and keeping it informed of relevant issues and developments at the local, regional, state, and national level. Attending all Board meetings, reporting on library activities, statistics, and important issues, participating actively in discussion and contributing ideas and suggestions during the decision-making process.
  • Acting as primary liaison between the Library, and the Friends, OCPL, and other libraries.
  • Monitoring the upkeep of buildings and grounds in cooperation with the Board’s Building and Maintenance chairperson.

REQUIRED QUALIFICATIONS:

  • A Master’s degree from an ALA-accredited program.
  • A minimum of two years Library experience with increasing responsibility
  • Extensive technology experience and/or knowledge of library-driven technology services.
  • Demonstration of effective communication skills.

PREFERRED QUALIFICATIONS:

  • Three years supervisory experience
  • New York State Public Librarian’s professional certificate.

SALARY/BENEFITS:

Competitive salary and benefits, including health insurance, 403b contribution, paid vacation and sick days.

APPLICATION REQUIREMENTS: 

To apply, please send a letter of interest, résumé, and three professional references to mflpersonnel@gmail.com by October 17, 2016.