Jobs Available at FLLS

Finger Lakes Library System Executive Director

The Finger Lakes Library System seeks a dynamic Executive Director with strong leadership and communication skills and a proven record of achievement. The Executive Director works closely with an 11 member Board of Trustees and 33 member libraries in 5 counties. FLLS’s new administrative offices are located at 1300 Dryden Rd., Ithaca, NY. The system serves five counties with an annual operating budget of nearly $2 million.

Application Deadline: March 31st, 2015

Send cover letter and resume to: FLLS Search Committee,    No phone calls please.

Finger Lakes Library System is an Equal Opportunity Employer.

Position Description

Starting Salary: $80,000 – $95,000 + benefits (Depending on experience)

Reports to: Board of Trustees

Summary: Reporting to, and in collaboration with the Board of Trustees, the Executive Director provides leadership and vision for the System. Plan, organize, and administer programs and services to meet the needs of member libraries. Develop operation plan, budget, goals and procedures to assure integrity and excellence in library services and community relations. Administer staff and operations of the System headquarters to support programs and services.

Essential Duties and Responsibilities:

A.   Board of Trustees:

  • Develop and implement short and long range planning to meet the mission of the System, and the requirements of the New York State Education Department.
  • Engage in continuing review and evaluation of System services. Assist the board in formulation of policies for further improvement and expansion of library service in the System service area. Implement all board policies.
  • Work with board committees and prepare data needed for board decision making.
  • Submit the annual budget to the board and administer the budget throughout the year.
  • Inform the board of regional, state, and national developments, including library legislation.

B.   Administration of System:

  • Provide strong leadership for a positive work environment and strong team relationships.
  • Develop long-term and short-term goals and objectives for the library system. Seek input from member libraries and system staff.
  • Recommend all staff appointments, promotions, and other personnel action in accordance with System policies, New York State Education Law, and Federal Labor Law.
  • Administer union contract and play a major role in contract negotiations.
  • Foster staff development and training.
  • Oversee staff meetings and internal communications.
  • Manage the submission of grant applications and the administration of approved grant programs.
  • Work to secure funding necessary to execute system services.
  • Convene Director’s Advisory Committee on a regular schedule.

C.   System Programs and Services:

  • Maintain a close working relationship with the central library administration and confer on library development and acquisition of materials for central libraries.
  • Promote System services to member libraries and assure that System services meet the needs of member libraries. On request, advise and assist member librarians, trustees, and “friends” organizations. Maintain a relationship of advisor and leader. The Finger Lakes Library System has no authority over the internal affairs of its members.
  • Administer the continuing development of System-wide in-service training programs.

D.   Advocacy:

  • Work with government officials to promote constructive library legislation. Make presentations to state and local municipal government(s).
  • Be a robust ambassador for the System to all constituencies.  Confer with representatives of community organizations who seek information about System services or public library service in general. Address civic organizations upon request.
  • Participate in local, state, and national professional activities.

Job Requirements:

Education: Masters of Library Science from an ALA-accredited graduate library or information science program.

Experience: Must have eight or more full years of professional library experience, at least two of which are in an administrative capacity, as per Commissioner of Education Regulation 90.3(d).

Certification: The candidate must hold or be eligible to hold a New York State Public Librarian Certificate.

Required Qualifications:

  • Excellent written, oral, and interpersonal communication skills.
  • Strong supervisory experience, including an ability to provide leadership in fostering a positive and collaborative workplace environment.
  • Must hold or be eligible for a New York State Driver’s License. Job requires extensive day and night travel throughout the region.
  • Must be able to articulate System services before public groups.
  • Should have past experience in, or knowledge about public library service.
  • Must be knowledgeable about current technology and its application to libraries.

Desired Qualifications:

  • A minimum of three years supervisory experience.
  • Excellence in organizational management with the ability to coach, mentor, and manage a diverse staff.

Background check required

About the Finger Lakes Library System

The Finger Lakes Library System is a cooperative library system, chartered in 1958 by New York State, to serve the public libraries in Cayuga, Cortland, Seneca, Tioga, and Tompkins Counties. Our member libraries, currently numbering 33, are independent and governed by local Boards of Trustees. One of twenty-three library systems in New York State, we operate under a state-approved plan of service. The System is governed by an eleven member Board of Trustees with two representatives from each of the five counties served, and one at-large member.

Finger Lakes Library System Cataloging Manager

The Finger Lakes Library System seeks a Cataloging Manager with strong organizational and research skills. Applicant must be able to perform original and copy cataloging. FLLS serves 33 member libraries in the surrounding 5 counties. The candidate would work with each library on their cataloging. The new FLLS headquarters are located at 1300 Dryden Rd in Ithaca, NY 14850.

Application Deadline: March 25th, 2015.

Send cover letter and resume to: Kristi Downham,    No phone calls please.

Finger Lakes Library System is an Equal Opportunity Employer.

Position Description:

Starting Salary: $16-$18/hour plus benefits (based on experience)

Reports To: Executive Director


  • Reports to the Executive Director. Responsible for overseeing cataloging and database maintenance of the FLLS catalog of system and member library holdings.

Essential Responsibilities:

  • Oversees all operations of cataloging and database maintenance
  • Oversees and delegates routine work and special projects to Cataloging Associate and handles routine personnel matters including overseeing hiring, training, supervision and evaluation.
  • Maintains communication with member libraries, vendors, and other libraries and systems.
  • Maintains statistics regarding departmental production and prepares reports as assigned by director.
  • Responsible for the accuracy and integrity of the FLLS catalog of holdings
  • Keeps abreast of new technological developments affecting department and recommends needed enhancements to cataloging operations.
  • Performs original and copy cataloging in any and all formats.
  • Performs other related duties as assigned by the Executive Director.
  • Takes advantage of professional development opportunities as they arise.
  • Trains member library directors for more extensive quick cataloging.

 Minimum Qualifications:

  • 5+ years experience in a library environment, performing cataloging and technical services functions. Experience with original cataloging preferable.
  • Bachelor’s Degree Required.
  • Supervisory experience.
  • Strong organizational and accuracy skills.
  • Ability to work independently and as part of a team.
  • Strong research skills.
  • Training experience.

About the Finger Lakes Library System

The Finger Lakes Library System is a cooperative library system, chartered in 1958 by New York State, to serve the public libraries in Cayuga, Cortland, Seneca, Tioga, and Tompkins Counties. Our member libraries, currently numbering 33, are independent and governed by local Boards of Trustees. One of twenty-three library systems in New York State, we operate under a state-approved plan of service. The System is governed by an eleven member Board of Trustees with two representatives from each of the five counties served, and one at-large member.

Jobs Available at Member Libraries & Affiliates

Cortland Free Library Youth Services Librarian

The Cortland Free Library is seeking a professional and experienced team leader to head our Youth Services Department.

Duties will include: Working collaboratively with library staff on all aspects of public services while leading the Youth Services Department and staff; primary responsibility for all aspects of Youth collection development including the selection and management of children’s fiction, nonfiction, and young adult fiction; providing friendly and exceptional reference and reader services, in all formats, to youth and their care givers; public programming; cross training and occasional hours in Adult Services as needed.

The ideal candidate will have a strong commitment to customer service; be able to lead as well as work effectively as part of a team; have excellent interpersonal and communication skills; the ability to prepare statistical data and budgets; demonstrate facility with online media, services, and software; and develop and deliver programming and outreach services. A thorough knowledge of children’s and young adult literature and an understanding of the stages of children’s development are essential.

Minimum qualifications: Master’s degree in Library or Information Science and eligibility for New York State Public Librarian Certification.

This is a full-time exempt position requiring 37.5 hours per week, some evenings and at least one Saturday per month. Review of applications will begin immediately.

Starting salary is commensurate with experience.

Please submit your resume with cover letter plus three references to Jacalyn Spoon, Director, Cortland Free Library, 32 Church Street, Cortland, NY 13045, or via email to


Position: Youth Services Librarian

Full-time salaried position with a standard work week of 37.5 hours per week including evening and weekend hours.
Reports to: Director of the Library

Responsibilities include but are not limited to: Development, promotion, and administration of library programming for youth ages birth to 18 and their caregivers, collection management of over 19,000 items, as well as the supervision of staff and volunteers in the Youth Services department of the Cortland Free Library.

Specific Responsibilities

  • Administrative
    • Supervises, schedules, and trains staff and volunteers in the youth services area in coordination with other library service areas.
  • Programming for Youth In coordination with other library programming: Plans, develops, executes, and promotes a schedule of programs and activities intended to attract children, families, and other caregivers to the library and stimulate their interest in reading and learning.
    • Develops programs for youth throughout the year and secures funding through donations and grant opportunities.
    • Plans and executes activities of the annual Summer Reading Program.
    • Develops promotional materials for various audiences.
    • Hosts library visits for community groups and schools.
    • Performs outreach and special activities to community agencies and organizations, such as: Daycare centers, Head Start programs, public, private, and parochial area schools, and homeschoolers.
  • Collection Development
    • Selects, orders, and oversees the collection of materials for youth ages birth through age 18.
    • Weeds items which are no longer appropriate to the library collection because of age, condition, community interest, or obsolescence.
    • Maintains current knowledge of state curriculum including but not limited to: The Common Core, and local and regional school projects, to provide appropriate materials to library patrons.
    • Coordinates with Technical Services staff to:
      • Create reports of missing and lost by patron items to determine replacement needs.
      • Ensure proper classification of juvenile and young adult items.
      • Interpret and provide circulation statistics for reports.
      • Select parenting items for the adult collection.
  • Circulation and Reference Services
    • Provides assistance to patrons with readers’ advisory services and instruction of the library catalog as well as other information resources.
    • Interprets library rules and policies to make decisions about youth patron issues.
    • Monitors computer usage, behavior, and conduct of patrons in the Youth Services Area.
  • Statistical and Financial Responsibilities
    • Provides monthly reports to the Director.
    • Seeks grant opportunities for the development of youth programs and collection.
    • Monitors the budget and use of funds for juvenile and young adult items and programs.
  • Miscellaneous Duties
    • Maintains the Youth Services social media outreach tools to provide up-to-date information and resources for patrons.
    • Works in the Adult Services area as assigned.
    • Assists the Director in the compilation of the annual report.
    • Performs other activities as assigned or necessary.

Tappan Spaulding Memorial Library Director

  • Provides assistance and direction to the board in setting goals and objectives and determining methods of evaluation.
  • Recommends policies as needed. Advises board on merit of decisions it is considering.
  • Administers library in accordance with adopted policies. Interprets policies to staff and public.
  • Selects and orders all books and other library materials, print and non-print.
  • Has direct responsibility for administration of the library within the framework of the board’s plan, policies and budget.
  • Reports at each board meeting and in other ways keeps the board informed of library’s progress and problems.
  • Supervises staff.
  • Recommends needed improvements in working conditions, fringe benefits, and salary scale.
  • Utilizes skills and initiative of staff members to the library’s advantage, and recommends salaries.
  • Suggests basis for evaluation criteria and provides materials for the board to review.
  • Responsible for understanding funding options and educating the board as necessary.
  • Makes recommendations based on present and anticipated revenues and needs in relation to the board’s plan for library growth. Calls board’s attention to ways of stretching budget through cooperation with other libraries and agencies.
  • Decides on use of money on the basis of the approved budget.
  • Attends all regular and special board meetings.
  • Gives appropriated public notice of meetings.
  • Maintains meeting records.
  • Maintains an active program of public relations.
  • Keeps the board informed about state/national funding and legislative issues related to libraries.
  • Participates in New York Library Associations Library Lobby Day in Albany.
  • Reads the Handbook for Library Trustees of New York State.
  • Calls significant materials to attention of the library board.
  • Attends continuing education offered by this library system, the New York Library Associations and the American Library Association.
  • Organizes orientation of new trustees.
  • Informs trustees of important meetings and workshops for them to attend. Urges travel funds be provided in the budget for trustee and staff education.
  • Suggests and provides materials for community analysis. Helps analyze the library’s strengths and weaknesses.
  • Recommends plans for library’s growth.
  • Establishes regular outreach to local schools, county, state and federal legislators.
  • Able to meet the physical requirements of the job.
  • Grant writing helpful.
  • Familiar with Microsoft products.
  • Familiar with Polaris a plus.

Send resume and letter of interest to:

Tappan Spaulding Memorial Library
PO Box 397
Newark Valley, NY 13811