BulkComputerPurchase

2017 Bulk Computer Purchase Order Form
2018 Bulk Computer Purchase Order Form

2018 Bulk Computer Purchase

For the 2018 Bulk Buy we’ve priced out three computer models and two Chrome devices.

The Dell OptiPlex 7450 All-in-One (AiO) desktop is similar in configuration to the 2017 model and came in $1.57 less than last year. As we did last year, the AiO is configured without a CD/DVD drive and wireless networking. The price for the 7450 is $883.18

The traditional desktop model this year is the OptiPlex 5050. The base model is $43.58 less than last year but it has less system memory. The monitor price for a 22” widescreen monitor has gone up about $10. The final price, with monitor, for the OptiPlex 5050 is $894.47 which is a savings of $33.74 from 2017. That price does not include a soundbar to mount on the monitor. Last year, to save money, we offered the desktop models without a soundbar and by default, left it off this year as well. To add a soundbar, it’s an additional cost of $24.99 which would bring the total price of the desktop to $919.46. Unlike the AiO, the desktops still include a DVD burner in the base price.

This year’s laptop model is the same as last year, Latitude 5480. Although the hardware is the same, the price has dropped $53.90 to $802.91. The laptops do not include a CD/DVD drive and as we did last year, recommend buying a 3rd party external drive if you require one. The price would be less than buying Dell’s external drive. If your library has a need for a DVD drive to go with one or more laptops, we will work with you to find a suitable option and purchase it on your behalf or provide links if you prefer to purchase it yourself from Amazon or another retailer you do business with.

For 2018 we’re again offering two Chrome devices, a Chromebox as a desktop replacement and a Chromebook (laptop). The Chromebook is the same model as last year, Acer Chromebook 14 N3060 for $265.94. At the current price that’s about $6 more than last year. The Chromebox we purchased last year has been replaced with a new model, Asus Chromebox CN62 for $169.00. That’s about $7 more than last year’s model.

The Chrome devices require a software license so they can be remotely managed. Last year the price was $26 and we anticipate the price to be similar this year. The Chrome devices do not require Deep Freeze or Symantec Anti-Virus so those license fees will be saved when replacing Windows computers with Chrome devices. The Chromebox price does not include a monitor, mouse or keyboard. Compatible equipment that already exists in your library can be used with the Chromebox. If acceptable equipment is not available, or you would like to upgrade, pricing can be provided on a case-by-case basis.

We recommend the Chromebox devices as PowerPAC and LibData reservation stations. They’re much more cost effective in those situations where they have less usage. They’re easy to configure to only access the catalog or LibData Control Center and they do not require a license for Public Web Browser, which is used on Windows computers for the same job.

All of the computers will come with Microsoft Windows 10 operating system. If you’re replacing computers, licenses for software such as Microsoft Office, Symantec, and Deep Freeze (for Public Internet stations) can be transferred to the new equipment. If you’re adding to your count of computers, new licenses may need to be purchased. Software licensing costs will be billed separately from the computer equipment but they are listed on the order form. New licenses for Faronics Deep Freeze security software have an approximate price of $54 per computer.  Final pricing for Faronics Deep Freeze will be published once the total number of Public computers being ordered is finalized.

If you are replacing circulation or tech services computers that currently have an Ithaca 610 receipt printer, you’ll need to replace the printer. Ithaca iTherm 280 printers may work with the new computer equipment, they worked with the 2017 computers, but the Ithaca 610 is not compatible with Windows 10. If you need a replacement receipt printer, please email the CNS department or make a note on the order form. We’ll also be canvasing for receipt printer information when we ask for information about the roles your new computers will have. The current receipt printer we’re purchasing is a Star Micronics TSP 14311U with a current retail price of $189.00.

The full configurations for all of the computer systems can be found on the order form. If you have any questions on what is included with each computer, please let the CNS Department know before submitting your order.

If you will be ordering computers, please fill out the order form, sign it, and return it in the delivery or by email to the attention of either Eric or Rex.

Notes about the Order Form

Microsoft Office:

Microsoft Office is not listed on the order form and will NOT come installed on the computers shipped by Dell. There are a few reasons for this but the main one is cost. All of the member libraries have access to TechSoup.org and you have the ability to order your own copies of Microsoft Office for a cheaper price than FLLS can. Currently, Microsoft Office Standard Edition 2016 is available via TechSoup.org for $29 per license and you can order as many or as few as you need.

Microsoft Office 2007 is no longer supported as of October 10, 2017. Our suggestion, as it has been in previous years, is that if you currently have unsupported or multiple versions of MS Office in your library (Office 2000, XP, 2003, 2007, 2010, 2013) you may want to take this opportunity to purchase enough licenses to upgrade all of your computers so they have the same version.  That is a suggestion, not a requirement.

However, if you already own licenses for a version of Microsoft Office that is compatible with Windows 10, and the computers you are purchasing are REPLACING computers with Office installed, you can move Office to the new computer without needing to buy new licenses.

Whether you are purchasing new Office licenses or moving them from existing computers, we will contact you individually to obtain your license keys so that we can install Office when staging the computers.

If you have any questions about Office, please email or call the CNS Department.

Faronics Deep Freeze:

If you are purchasing Staff computers, please leave this line on the order form blank.  If the Windows computers will be used for Public Internet access they need to have the Faronics security software package installed.  If you are replacing Public Internet computers that have Windows 7 or later, the computer should have Deep Freeze installed. As with Office and Symantec, the Deep Freeze license can be moved to the new computer. PowerPAC computers with Windows 7 or newer, or are being replaced by a Chrome device, no longer need Deep Freeze security. There is a $54 (estimated) charge for EACH Public Internet computer needing a new license of Faronics Deep Freeze.  The bill for Faronics will be separate from the bill for the computers.

Symantec:

If you are REPLACING existing computers that have Symantec already installed, leave this line blank because your current license will move to the new computer.  If any of the Windows computers you are purchasing are going to add to the overall count in your library, please fill in a number on the Symantec AntiVirus line so that we can bill you for the additional licenses in January. Chrome devices do not need Symantec and don’t count towards your Symantec license needs.

Printers:

We did not include printers on the order form but do have recommendations for both Black and White only and Color printers.

Ithaca 610 receipt printers are no longer compatible with the new computers or Windows 10. If you’re replacing circulation or tech services computers that currently have an Ithaca 610 printer, that will need to be replaced. The current receipt printer model we’re recommending is a Star Micronics TSP 14311U for $189.00.

If you would like to purchase a new network printer, or need to replace an older receipt printer, please contact the CNS Department.

Deadlines:

We will take orders until Friday, May 25th at 5:00PM. If you do not submit an order form by then, we will assume that your library is not interested in participating in the 2018 Bulk Buy. It also means that, unless there is an emergency where a circulation computer needs to be replaced, all other orders for computers will be on hold until further notice.

We also want to remind you that when we order computers we provide you with a total amount for your purchase and you are required to submit a check in ADVANCE of your order being placed.

Payments will be submitted as payable to FLLS. This change was implemented in 2017 and replaced the procedure of having checks made payable directly to Dell. The change helped streamline the payment process with Dell and allows for better accounting procedures in tracking the invoices.

Our second deadline will be Friday June 8th to submit your payment. We will place the order with Dell on Monday, June 11th.

We will provide each library with a total cost for the computer(s) as soon as the order form is received. Please, DO NOT send a check prior to receiving a final order total and payment instructions.

Orders for Chrome devices will be placed separately as they aren’t Dell equipment. You’ll receive a separate email with the total for your Chrome equipment and licensing.

Final Thoughts:

If you have any questions on the computers or the software, please email or call.

One of the main goals behind doing a bulk purchase is to streamline the ordering, staging, and delivery process. We pick computer configurations that we feel meet the needs for both Staff and Public use while balancing price with technology that should last at least five years in operation. If you have specific requirements for a computer, and don’t feel that these options fit, we would need to handle that on an individual basis. If you need something specific, it would also mean we would order your computer separately from the Bulk Buy computers and, in fairness to the participating libraries, wait until after that purchase is complete.

Again, please contact the CNS Department if you have any questions. It’s easier to answer them now than after you submit your form. Also, please, DO NOT submit payment until you are contacted with a final price and billing information.

 

Dell OptiPlex 7440 AiO

Computer Configurations:

OptiPlex 7450 All-in-One

OptiPlex 7450 All-In-One DesktopIntel Core i5-6500 (3.2GHz)
Operating System:Windows® 10 Professional (64-bit)
Memory:8GB DDR4 2400MHz
Video Cards:Intel Integrated Graphics
Keyboard:Dell KB216 Wired Multi-Media
Mouse:Dell MS116
Hard Drive:500GB 2.5" SATA Drive
Removable Media Options:None
Audio Solutions:Integrated
Speakers:Integrated internal
Monitor:23.8" Non-touch widescreen w/ Camera
Network Solution:Integrated Intel 10/100/1000MB NIC
Hardware Support Services:5 Year Warranty

Latitude 5480

Latitude 5480Intel Core i5-6300U 2.4GHz
Operating System:Windows® 10 Professional 64-bit
Memory:8GB, DDR4 2400MHZ 1 DIMM
Video Cards:Intel HD Graphics 520
Keyboard:Built-in
Mouse:None
Hard Drive:128GB Class 20 Solid State Drive
Removable Media Options:None
Audio Solutions:Integrated
Speakers:Internal
Monitor:14" HD (1920x1080) Anti Glare
Network Solution:Dell Wireless 8260 802.11ac Dual Band + BT
Hardware Support Services:5 Year Basic Hardware Warranty
Battery4-cell (68Wh) Lithium Ion Battery
Cary CaseNone
WebcamWebcam & Noise Cancelling Digital Array Mic
BluetoothYes

OptiPlex 5050 Small Form Factor

OptiPlex 5050 Small Form FactorIntel Core i5-7500 (3.4GHz)
Operating System:Windows® 10Professional (64-bit)
Memory:4GB DDR4 2400MHz
Video Cards:Intel Integrated Graphics
Keyboard:Dell KB216 Multi-Media Keyboard
Mouse:Dell MS116 USB Optical Mouse
Hard Drive:500GB 3.5" 7200RPM SATA Drive
Removable Media Options:8X DVD+/-RW
Audio Solutions:Integrated
Speakers:None
Monitor:Dell 22" P2217H
Network Solution:Integrated Intel 10/100/1000MB NIC
Hardware Support Services:5 Year Warranty