BulkComputerPurchase

2020 Bulk Computer Purchase Order Form
2021 Bulk Computer Purchase Order Form

2021 Bulk Computer Purchase

For the 2021 Bulk Buy we’ve priced out three computer models.

Last year, due to COVID-19, we targeted staff and circulation computers for replacement. This year we’re going to go with a more standard buy, replacing staff/circ and public computers. Knowing that budgets are likely still impacted, and the shutdown may have changed patron usage of the library, now may be a good time to reevaluate the needs of your library for public computers. 

We recommend doing an inventory of your current computers to see what age they are and if over 5 years old, or turning 5 this year, they’d be eligible for replacement as they will be out of warranty. An easy way to check the age of your computer is to look for the Dell Service Tag which will be on the back, left side of All-in-One computers, the bottom of Laptops, and on the top, front edge of tower computers. Visit https://www.dell.com/support and enter the seven character Service Tag to see when the warranty expires. 

Keep in mind that Windows 7 is no longer supported and if you still have computers in your library with that operating system, they should be replaced or taken out of service.

We’re still offering to order washable keyboards for both staff and public computers. If you would like to order a washable keyboard, please contact the CNS department.

7480 Articulated StandThere is only one model of desktop computer on this year’s order form, a Dell OptiPlex 7480 All-in-One (AiO), but there are two configuration options, with a touchscreen monitor and the standard, non-touch. The computer is comparable to previous purchases and includes built-in wireless networking. The price is $792.38 for the non-touch model and  $898.56 with a touchscreen. There’s a stand upgrade for the touchscreen models that adds $52.61 to the price. It’s not required, but may be convenient for some circ desks when using the touchscreen. This year’s price for the non-touch computer, $792.38, is $53.51 more than the 2020 price. 

We have two laptop models this year, the Latitude 3310 2-in-1 model that we offered last year and a traditional 14″ Latitude 3410. The 3310 2-in-1 model has a screen that folds over and turns into a tablet, it has a touchscreen, and would be good as a supplemental computer to your circ or tech services computer so that you could use LEAP in a remote location, in the stacks, or for curbside checkout. The price is $778.99 which is $6.05 less than last year. 

The Latitude 3410 laptop does not have a touchscreen and is a traditional laptop, it doesn’t convert to a tablet. The laptop also has a larger hard drive and can be used for staff as a primary computer or public. The price is $929.22. We didn’t offer a standard laptop last year but this price is $89.64 more than the model we offered in 2019. Some of that price increase is likely due to demand and supply shortages as well as general price increases. One thing to note on this model specifically is that Dell was only offering up to 3 years of warranty. There was premium support out to 5 years but it pushed the price well over $1000.

Neither the All-in-One or either laptop include a CD/DVD drive. If you need a drive, we recommend buying a 3rd party external drive. If your library has a need for a DVD drive to go with one or more computers, we will work with you to find a suitable option and purchase it on your behalf or provide links if you prefer to purchase it yourself from Amazon or another retailer you do business with.

We recommend Chromebox devices as PowerPAC and LibData reservation stations. We plan on offering them this year but pricing and availability has been an issue. We’re still sourcing devices and will have pricing available shortly. We can order them at any time so they may be on the order form or solicited separately. We’re offing the Chromebox devices because they’re much more cost effective in PowerPAC and LibData reservation situations where they have less usage. They’re easy to configure to only access the catalog or LibData Control Center and they do not require a license for Public Web Browser, which is used on Windows computers for the same job. As a reminder, we no longer roll down existing computer equipment to become PowerPAC or LibData reservation computers and recommend the Chrome devices.

All of the computers will come with Microsoft Windows 10 operating system. If you’re replacing computers, licenses for software such as Microsoft Office and Deep Freeze (for public Internet stations) can be transferred to the new equipment. If you’re adding to your count of computers, new licenses may need to be purchased. Software licensing costs will be billed separately from the computer equipment but they are listed on the order form. New licenses for Faronics Deep Freeze security software have an approximate price of $54 per computer.  Pricing for Faronics Deep Freeze will be published once the total number of public computers being ordered is finalized.

If you are replacing circulation or tech services computers that currently have an Ithaca 610 receipt printer, you’ll need to replace the printer. Ithaca iTherm 280 printers may work with the new computer equipment, they worked with the 2020 computers, but the Ithaca 610 is not compatible with Windows 10. If you need a replacement receipt printer, please email the CNS department or make a note on the order form. We’ll also be canvasing for receipt printer information when we ask for information about the roles your new computers will have. The current receipt printer we’re purchasing is a Star Micronics TSP 143IIIU with a current retail price of approximately $196.00.

The full configurations for all of the computer systems can be found below and on the order form. If you have any questions on what is included with each computer, please let the CNS Department know before submitting your order.

Because delivery is not currently running normally, we’re not requiring you to return a signed order form. If you can print the order form, sign it, and return it by email, please do so. If not, please just send an email, by the director, with a count of the computers you want. No physical signature is required as long as the email is coming from the director’s email. If you do choose to send in a signed hard copy, please mark it to the attention of the Eric in the CNS Department.

Notes about the Order Form

Microsoft Office:

Microsoft Office is not listed on the order form and will NOT come installed on the computers shipped by Dell. There are a few reasons for this but the main one is cost. All of the member libraries have access to TechSoup.org and you have the ability to order your own copies of Microsoft Office for a cheaper price than FLLS can. Currently, Microsoft Office Standard Edition 2019 is available via TechSoup.org for $39 per license and you can order as many or as few as you need.

The only versions of Microsoft Office still supported are 2013, which reaches its end of life in 2023, 2016, and 2019.

If you currently have licenses for Office 2013, 2016 and/or 2019, they can be migrated to the new computers. Otherwise, please look at TechSoup.org for purchasing Office 2019 licenses. They’re currently priced at $39 for Office 2019 Standard.

Whether you are purchasing new Office licenses or moving them from existing computers, we will contact you individually to obtain your license keys so that we can install Office when staging the computers.

If you have any questions about Office, please email or call the CNS Department.

Faronics Deep Freeze:

If you are purchasing staff computers, please leave this line on the order form blank.  If the Windows computers will be used for public Internet access they need to have the Faronics security software package installed.  If you are replacing public Internet computers that have Windows 7 or later, the computer should have Deep Freeze installed. As with Office, the Deep Freeze license can be moved to the new computer. PowerPAC computers with Windows 8.1 or newer, or are being replaced by a Chrome device, no longer need Deep Freeze security. There is a $54 (estimated) charge for EACH public Internet computer needing a new license of Faronics Deep Freeze.  The bill for Faronics will be separate from the bill for the computers.

Symantec:

Symantec Endpoint is no longer being installed on new Windows 10 computers. If you have existing Windows 10 computers you can uninstall this software.

Printers:

We did not include printers on the order form but do have recommendations for both Black and White only and Color printers.

Ithaca 610 receipt printers are no longer compatible with the new computers or Windows 10. If you’re replacing circulation or tech services computers that currently have an Ithaca 610 printer, that will need to be replaced. The current receipt printer model we’re recommending is a Star Micronics TSP 143IIIU for approximately $196.00.

If you would like to purchase a new network printer, or need to replace an older receipt printer, please contact the CNS Department.

Deadlines:

We will take orders until Friday, June 11th at 5:00PM. If you do not submit an order by then, we will assume that your library is not interested in participating in the 2021 Bulk Buy. It also means that, unless there is an emergency where a circulation computer needs to be replaced, all other orders for computers will be on hold until further notice.

Payments will be submitted as payable to FLLS. This change was implemented in 2017 and replaced the procedure of having checks made payable directly to Dell. The change helped streamline the payment process with Dell and allows for better accounting procedures in tracking the invoices.

We will provide each library with a total cost for the computer(s) as soon as the order form is received. Please, DO NOT send a check prior to receiving a final order total and payment instructions. In 2021 we will not require that payment be submitted prior to the order being submitted for Dell equipment. This is current for 2021 due to changes to deliveries.

Orders for Chrome devices will be placed separately as they aren’t Dell equipment. You’ll receive a separate email with the total for your Chrome equipment and licensing.

Final Thoughts:

If you have any questions on the computers or the software, please email or call.

One of the main goals behind doing a bulk purchase is to streamline the ordering, staging, and delivery process. We pick computer configurations that we feel meet the needs for both staff and public use while balancing price with technology that should last at least five years in operation. If you have specific requirements for a computer, and don’t feel that these options fit, we would need to handle that on an individual basis. If you need something specific, it would also mean we would order your computer separately from the Bulk Buy computers and, in fairness to the participating libraries, wait until after that purchase is complete.

Again, please contact the CNS Department if you have any questions. It’s easier to answer them now than after you submit your form. Also, please, DO NOT submit payment until you are contacted with a final price and billing information.

 

Dell OptiPlex 7440 AiO

Computer Configurations:

OptiPlex 7470 All-in-One

OptiPlex 7480 All-In-One DesktopIntel Core i5-10500 (4.5GHz)
Operating System:Windows® 10 Professional (64-bit)
Memory:8GB DDR4
Video Cards:Intel Integrated Graphics
Keyboard:Dell KB216 Wired Multi-Media
Mouse:Dell MS116
Hard Drive:500GB SATA 7200 RPM
Removable Media Options:None
Audio Solutions:Integrated
Speakers:Integrated internal
Monitor:23.8" Non-touch widescreen w/ Camera
Network Solution:Integrated Intel 10/100/1000MB NIC, Intel Wireless w/ Bluetooth
Hardware Support Services:5 Year Warranty

Latitude 3310 2-in-1

Latitude 3310 2-in-1Intel Core i5-8265U 1.6GHz
Operating System:Windows® 10 Professional 64-bit
Memory:8GB, DDR4
Video Cards:Intel UHD Graphics 620
Keyboard:Built-in
Mouse:None
Hard Drive:M.2 128GB Class 35 Solid State Drive
Removable Media Options:None
Audio Solutions:Integrated
Speakers:Internal
Monitor:13.3" FHD (1920x1080) Touch, IR Camera & Mic
Network Solution:Dell Wireless 8265 802.11ac Dual Band + BT
Hardware Support Services:5 Year Basic Hardware Warranty
Battery3-cell (42Wh) Lithium Ion Battery
Cary CaseNone
WebcamWebcam & Noise Cancelling Digital Array Mic
BluetoothYes

Latitude 3410 Laptop

Latitude 3410Intel Core i5-10210U 1.6GHz
Operating System:Windows® 10 Professional 64-bit
Memory:8GB, DDR4
Video Cards:Intel UHD Graphics 620
Keyboard:Built-in
Mouse:None
Hard Drive:M.2 256GB Class 35 Solid State Drive
Removable Media Options:None
Audio Solutions:Integrated
Speakers:Internal
Monitor:14" FHD (1920x1080) Non-Touch, Camera & Mic
Network Solution:Intel Dual Band Wi-Fi w/ Bluetooth 5.1
Hardware Support Services:3 Year Basic Hardware Warranty
Battery4-cell (53Wh) Lithium Ion Battery
Cary CaseNone
WebcamWebcam & Noise Cancelling Digital Array Mic
BluetoothYes