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PLEASE separate cataloging requests from interlibrary loan requests into
separate groups, and direct them to the appropriate departments.
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PLEASE separate forms and vendor cards for cataloging into two groups:
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Holdings for newly acquired materials that you wish to have added to Dynix.
Holdings for materials that you wish to have deleted from Dynix or from
holdings that you wish to have changes made.
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PLEASE identify each card or form with your library key - not just the pack.
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PLEASE avoid making any local notations in the upper left corner of vendor
cards, and only use this area of the card for call number changes - it is
often difficult to determine what is a call number change and what is not.
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PLEASE rubber band or clip packs of the above-mentioned requests together in
separate packs - with 35+ libraries, reading centers and agencies in the
system, sending them in loose and unsorted is a time-consuming task to
straighten out.
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PLEASE avoid taping process slips to items sent in for processing -
especially sound recordings and videos - use rubber bands to secure the
process slips or put them inside the containers.
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PLEASE take off the shrink-wrap from all materials sent in for processing -
be sure to inspect them for possible damage.
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PLEASE use the duplicate barcodes that come with the double barcode sets
that are provided for newly acquired materials - writing the barcodes on the
forms or cards often becomes a problem because they are sometimes
transcribed incorrectly.
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PLEASE avoid attaching holdings to fast adds already entered by other
libraries - create each holding for your library on a separate fast add.
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PLEASE use the list of periodical Dynix numbers for adding new periodical
holdings, and avoid searching for periodical records by title - holdings are
being attached to the wrong bib records.