New York State Annual Reports
Completing Your Report:
Every chartered public library is required to file a NYS Annual Report of the library’s activities and finances.
Helpful Documents:
- Bibliostat Collect Login (if you don’t have your password, please contact kdownham@flls.org)
- Bibliostat Collect Tutorial
- Annual Reports Introduction & Tips – PLEASE READ BEFORE YOU BEGIN
- Changes and Additions to the 2017 Report – PLEASE READ BEFORE YOU BEGIN
- Paper Copy of the 2017 Annual Report (for personal use only — electronic submission required)
- Official Line-by-Line Instructions from DLD 2017
- Index of Financial Line Items 2017 – a quick reference guide to what goes where
- Running Reports for Your Annual Report 2017 Updated 2/2/18
- Internet Explorer and Compatibility How-To
- Fear Frustration and Finances – Annual Report PowerPoint Tutorial
- Switching QuickBooks from Accrual to Cash Basis
- How to count your wireless users if you have a Meraki Security Appliance
Financials and stats to be inputted into your report:
- 2017 Ballot Funding Spreadsheet
- 2017 County Payables Spreadsheet
- 2017 Summer Reading Statistics
- 2017 ILL Statistics
- 2017 Overdrive Statistics
- 2017 Website Statistics (if your site was hosted by FLLS in 2016)
Assistance and Troubleshooting:
- General Questions: Please contact Kristi Downham at kdownham@flls.org or 607-273-4074, x228. Please note that emails are preferred and will generally get a faster response!
- Running Reports: Please contact Jenny Shonk at jshonk@flls.org or 607-273-4074, x236.
- Bibliostat Collect Troubleshooting: If you experience problems with the online submission software, please call Baker & Taylor at (866) 785-9935 (not FLLS). Support is available M-F, 9am-6pm.
Presenting your Annual Report to the Community:
Every library should use their annual report statistics to their advantage, no matter how large or small you are! An annual report to the community allows you to promote and publicize the library’s accomplishments and to furnish accountability to your funding base.
- Why present an annual report to the community?
- Library Value Calculator
- Percent Calculator and Percentage Change Calculator
- Photo Release Form (needed for images showing faces)
Sample Report to the Community:
- Tompkins County Public Library
- Hazard Library Association
- Phillips Free Library
- North Liberty Community Library
Summary of Financials, 2016
2016 NYS Annual Reports for FLLS and Member Libraries:
| Institution | Annual Report | Annual Report Notes |
|---|---|---|
| FLLS | FLLS 2016 | FLLS Notes 2016 |
| APAL | APAL 2016 | APAL Notes 2016 |
| AUB | AUB 2016 | AUB Notes 2016 |
| AURO | AURO 2016 | AURO Notes 2016 |
| BERK | BERK 2016 | BERK Notes 2016 |
| CAN | CAN 2016 | CAN Notes 2016 |
| CATO | CATO 2016 | CATO Notes 2016 |
| CIN | CIN 2016 | CAIN Notes 2016 |
| CORT | CORT 2016 | CORT Notes 2016 |
| DRY | DRY 2016 | DRY Notes 2016 |
| FAIR | FAIR 2016 | FAIR Notes 2016 |
| GRO | GRO 2016 | GRO Notes 2016 |
| HOM | HOM 2016 | HOM Notes 2016 |
| INT | INT 2016 | INT Notes 2016 |
| LAN | LAN 2016 | LAN Notes 2016 |
| LODI | LODI 2016 | LODI Notes 2016 |
| MARA | MARA 2016 | MARA 2016 Notes |
| MCGR | MCGR 2016 | MCGR Notes 2016 |
| MOR | MOR 2016 | MOR Notes 2016 |
| NEVA | NEVA 2016 | NEVA Notes 2016 |
| NEW | NEW 2016 | NEW 2016 Notes |
| NIC | NIC 2016 | NIC Notes 2016 |
| OVID | OVID 2016 | OVID Notes 2016 |
| OWE | OWE 2016 | OWE Notes 2016 |
| POP | POP 2016 | POP Notes 2016 |
| PORT | PORT 2016 | PORT Notes 2016 |
| SENF | SENF 2016 | SENF Notes 2016 |
| SPE | SPE 2016 | SPE Notes 2016 |
| TCPL | TCPL 2016 | TCPL NOtes 2016 |
| TRU | TRU 2016 | TRU NOtes 2016 |
| UNS | UNS 2016 | UNS Notes 2016 |
| WAT | Wat 2016 | WAT Notes 2016 |
| WAV | WAV 2016 | WAV Notes 2016 |
| WEED | Weed 2016 | WEED Notes 2016 |
2015 NYS Annual Reports for FLLS and Member Libraries:
| Institution | Annual Report | Annual Report Notes |
|---|---|---|
| FLLS | FLLS 2015 | FLLS Notes 2015 |
| APAL | APAL 2015 | APAL Notes 2015 |
| AUB | AUB 2015 | AUB Notes 2015 |
| AURO | AURO 2015 | AURO Notes 2015 |
| BERK | BERK 2015 | BERK Notes 2015 |
| CAN | CAN 2015 | CAN Notes 2015 |
| CATO | CATO 2015 | CATO Notes 2015 |
| CIN | CIN 2015 | CIN Notes 2015 |
| CORT | CORT 2015 | CORT Notes 2015 |
| DRY | DRY 2015 | DRY Notes 2015 |
| FAIR | FAIR 2015 | FAIR Notes 2015 |
| GRO | GRO 2015 | GRO Notes 2015 |
| HOM | HOM 2015 | HOM Notes 2015 |
| INT | INT 2015 | INT Notes 2015 |
| LAN | LAN 2015 | LAN Notes 2015 |
| LODI | LODI 2015 | LODI Notes 2015 |
| MARA | MARA 2015 | MARA Notes 2015 |
| MCGR | MCGR 2015 | MCGR Notes 2015 |
| MOR | MOR 2015 | MOR Notes 2015 |
| NEVA | NEVA 2015 | NEVA Notes 2015 |
| NEW | NEW Notes 2015 | |
| NIC | NIC 2015 | NIC Notes 2015 |
| OVID | OVID 2015 | OVID Notes 2015 |
| OWE | OWE 2015 | OWE Notes 2015 |
| POP | POP 2015 | POP Notes 2015 |
| PORT | PORT 2015 | PORT otes 2015 |
| SENF | SENF 2015 | SENF Notes 2015 |
| SPE | SPE 2015 | SPE Notes 2015 |
| TCPL | TCPL 2015 | TCPL Notes 2015 |
| TRU | TRU 2015 | TRU Notes 2015 |
| UNS | UNS 2015 | UNS Notes 2015 |
| WAT | WAT 2015 | WAT Notes 2015 |
| WAV | WAV 2015 | WAV Notes 2015 |
| WEED | WEED 2015 | WEED Notes 2015 |