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Advocacy

Tips for Effective Letter Writing

Legislators want to hear from their constituents and to be perceived as responsive. A well-written letter lets them know you care and can provide valuable facts and feedback that help the official take a well‑reasoned stand. Letters protesting the funding reduction to libraries should be individually composed and should reflect the writer’s relationship to libraries. 

Suggestions for a letter to statewide officials protesting proposed cuts in library aid should have at least two paragraphs and should include the following:

Paragraph one: 
An expression of disappointment or dismay at the proposed funding cut.

Paragraph two: 
Specific examples of the impact of the funding reduction on your library or you as a user of the library.  These might be reduced hours, programs or services; they could be services from library system which your library uses (the Finger Lakes Library System) and which will be reduced or eliminated; they could include an increased reliance on local or institutional funding.

Closing:
When you sign your letter, add your title or designation (i.e. “Trustee of the _____ Library” or “Librarian” or “Library Patron” or “Library Lover.”

For Senators:

Address the letter to:
The Honorable ____
New York State Senate

Begin the letter as follows: Dear Senator ____,

For Representatives: 

Address the letter to:
The Honorable_____
New York State Assembly

Begin the letter as follows: Dear Assemblyman ___/Assemblywoman___,
 

General tips when writing your letter:

• Write from the heart. Avoid clichés.   Letters that look like they're a part of organized pressure campaign don't have as much impact as a personal letter.

• Focus on the how you depend on library services. Include real‑life stories or examples of how the library makes a difference in your life.

• Be brief. A one‑page letter is easier to and more likely to be read.

• Be sure to include your name, mailing address and telephone number in the letter, not just on the envelope. If the letter gets separated from the envelope, the legislator may not be able to respond.

• Find contact information for your representatives in the FLLS Public Officials Guide.